Offboarding

It is important to be aware well in advance of the procedure for offboarding and to communicate the expectations and requirements involved in it.

Procedure

It is the responsability of the PI to communicate, initiate, and verify the following steps:

1. Review all lab-specific records (see the record keeping section:
   • Lab notebook
   • OneDrive folder
   • Github account
2. Review Data archiving and cleanup:
   • HPC cluster
   • Hilde workstation
   • Windows shares:
     • Groupdata: smb://int.cemm.at/files/groupdata/
     • Labs: smb://int.cemm.at/files/labs/
     • Home Folder: smb://int.cemm.at/files/home/<username>
3. Review all CeMM-specifc requirements in coordination with HR:
   • Data management requirements (if points above are well executed, then it should be taken care of)
   • E-mail
   • VPN access
4. Ask the new team member for their CeMM-independent contact information
5. Ask the new team member whether they consent to be listed in the lab website as alumni
6. Remove team member from external organizations:
   • Github (https://github.com/rendeirolab)
   • Weights and Biases (https://wandb.ai/rendeiro-group)
   • HuggingFace (https://huggingface.co/RendeiroLab)
   • lab infrastructure (such as Cytomine, VMs, etc: infrastructure)
7. Remove team member accounts from lab-specific infrastructure:
   • Cytomine
   • Hilde workstation
8. Remove team member from Microsoft team and mailing list

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